How to correctly register a person in an apartment

What you need to register in an apartment: algorithm of actions

To obtain registration in a new apartment and move into the real estate legally and officially, you must follow some specific procedures. Here are the steps to take:

1. Make an appointment with your local Administrative Service Centre.
2. During your visit to the Administrative Service Centre, write an application and provide all the necessary documents.
3. Get a certificate of registration. Usually the registration issue is resolved in one visit.

It is also possible to register via Diia portal. It is worth noting that this service is not available in all cities, but the list may expand over time. Diia is a convenient way to register online if this option is available in your region.

What registration documents do I need to have with me?

To successfully register a person in an apartment, you have to collect the necessary package of documents. If you decide to register with the help of the Administrative Service Centre, you will need to have the following documents:

1. Registered person’s and the apartment owner’s passport. These are the main documents confirming the identity of the registered citizen and the owner’s right to the real estate.
2. A document confirming the ownership of housing. This document means that you have the right to dispose of living space and provide it for use to another person.
3. Military identity card. It is necessary when the person being registered is liable for military service.
4. Consent of the homeowner to register a person. Obtaining the consent of the apartment owner is an important aspect of the registration process because it confirms their friendly attitude towards you as a future tenant.
5. Application for deregistration at the previous place of residence, if relevant. When you are moving from another location, this application is important because it officially cancels your pre-registration.
6. Receipt for payment of the administrative fee. You must pay an administrative fee to complete the registration. The payment receipt is proof of this payment.

Sometimes a notarized power of attorney may be required if there are certain agreements between you and the apartment owner.

Collecting the necessary documentation and completing it correctly will help make the registration process more efficient and prevent possible difficulties in the future.

How to register and where to apply for registration

To register your place of residence and provide the necessary documents, you can contact the Administrative Service Centre. Consequently, your documents will be forwarded to the relevant local government authorities for further processing and registration.

If a person lives in a village or other locality where there is no Administrative Service Centre, they can contact the village council or other local authorities. These authorities receive and process applications for residence registration as well.

Additionally, residents of some cities can register their place of residence online via Diia portal. According to the information provided on the official website, this service is available to residents of cities such as Kyiv, Kharkiv, Vinnytsia, Lutsk, Kryvyi Rih.

What registration documents are required to register a child?

The procedure for registering a child, although similar to registering an adult, has its own features that are important to consider.

If parents would like to register their child at the place of residence of both parents, the process is quite simple. When this occurs, you should submit the necessary documents to the relevant authority, in particular an application, the child’s birth certificate and passports of both parents. The consent of the homeowner is not required.

But if the parents have different registration addresses, and the child is registered at the address of one of them, then the written consent of the other parent is required.

If we are talking about registering a new-born, this process can begin in the maternity hospital. To do this, parents must submit the following documents:

• Medical birth certificate issued at the maternity hospital.
• Copies of your passports and marriage certificates.
• If the parents have different surnames, it is necessary to indicate in the application what surname the child is going to use.

If the father or mother cannot submit documents personally, they can issue a power of attorney for the other parent so that he can represent their interests when registering the child.

How to register a person without his presence

The issue of the mandatory presence of the registered person at the Administrative Service Centre (ASC) has its own solutions. It is important to consider that you can register without a personal visit to the Centre if a person cannot come in person.

To do this, they resort to the service of a authorised person. A person who intends to register can submit his documents and relevant applications through another person whom he trusts. However, this process requires a notarized order to carry out these actions on behalf of the registered person.

A power of attorney certified by a notary is an important component of this process and gives the right to another person to act as a representative when registering. This approach simplifies the procedure and helps people who cannot visit the ASC office in person to complete the necessary administrative actions.

Permanent and temporary registration in Ukraine

Comparing permanent and temporary registration, it should be noted that they provide almost the same rights and opportunities. The main difference is the registration validity period.

Permanent registration gives citizens the right to reside at a specific address without time restrictions. It is permanent and is valid until the person changes their place of residence or decides to change his registration.

In event of temporary registration, a specific date until which it is valid is indicated. After this period, if the person continues to live at the same address and in the same locality, they will have to go through the registration procedure again.

Regardless of the type of registration, it is important to update your data and documents in a timely manner in order to avoid possible negative consequences and provide your rights to reside in a certain place.

What document confirms registration?

Confirming the fact of registration is not a complicated procedure and requires certain documents. Indisputable proof of registration can be:

1. Old-style passport with the appropriate stamp. An old-style passport may have a mark or stamp, which means registration at a specific place of residence.
2. Certificate of registration at a place of residence issued by an authorized government authority. This certificate is an official confirmation of registration and can be obtained from the administrative authority.
3. New-style passport. In a new-style passport, registration information can be entered into its contactless electronic media, which also confirms registration.

It should be noted that any of these documents are valid and can be used as proof positive of registration. When choosing a document to confirm registration, it is important to consider its compliance with the law and its relevance.

How to register in a new building

The procedure for registering a new building when housing has just been purchased requires compliance with certain procedures and the submission of relevant documents. Their list is as follows:

1. Application for registration of ownership rights to the authorized body.
2. Copies of passport and TIN. Provide copies of your personal passport and taxpayer identification number (TIN).
3. Act of reception-transfer of the object. Draw up the act of reception-transfer of the apartment, confirming the fact of the property transfer.
4. Technical passport for housing. Obtain a technical passport containing information about the technical characteristics of the building.
5. Agreement with the developer. Present the purchase and sale agreement or other relevant document confirming ownership.
6. Receipt for payment of state duty. Confirm that you have paid the state fee for registering property rights.
7. Other documents, if necessary. In some cases, it may be necessary to provide additional documents depending on legal requirements and the terms of the agreement.

After submitting all the necessary documents, the notary or state registrar makes a decision to register the right to real estate and enters the relevant data into the State Register. After this, you can receive an extract from the register confirming your right to real estate. After receiving this extract, as the rightful owner, you will be able to register other persons in the apartment by contacting the Administrative Service Centre (ASC) to resolve relevant issues.

Is it possible to live in an apartment without registration documents?

The legislation of Ukraine clearly establishes the obligation to register each citizen at their place of residence. The time frame for this registration is different: for newborns it is three months, while for adults it is 30 days after a change of residence.

Failure to comply with this duty may result in the imposition of a fine in accordance with the law. However, it is important to note that breach of this duty can also have other consequences.

An unregistered person may lose access to free medical services, social benefits and other government benefits. Therefore, registration at the place of residence is an important component of enforcement of rights and benefits of citizens.

Does registration give you the right to own a home?

Registration at the place of residence gives the right to reside in the corresponding apartment or house, but it does not give the right to property. Registration does not allow registering other persons, de-registering them, selling or exchanging property. The owner remains the owner of the property regardless of registration and does not lose ownership rights even if there are other residents in the premises.

What rights does a person registered in an apartment have?

According to legal aspects, registration in an apartment only provides the right to live in a specific housing. Ownership of housing is confirmed by title documents and is not directly related to the fact of registration.

What documents are required to de-register from an apartment?

The procedure for de-registration of a place of residence is possible in different ways:

1. At the request of the person. A person may submit a statement of his or her desire to be de-registered.
2. Upon a person’s application to leave for permanent residence. If a person moves for permanent residence outside the locality or country, he can also submit a corresponding application.
3. At the request of a foreigner or stateless person on the basis of a document whose validity has expired. Foreigners and stateless persons whose permits to stay in Ukraine have expired can also apply for de-registration.
4. According to the owner of the property’s application. The homeowner may apply to have the person de-registered if necessary.
5. According to the office of children's service application when adopting. In cases of adoption of a child, the children's service may apply to de-registrate a child at the previous place of residence.

Form 13: Residence certificate

A residence certificate, known as Form 13, is a document confirming your registration in a particular place of residence, and is valid indefinitely until your residence registration changes.

To obtain a residence certificate, the following steps are required:

1. Contact the registration authority or the ASC. Visit the appropriate authority or Administrative Services Centre to request a certificate.
2. Receive an extract via Diia application or portal. In some cases, you can order a registration certificate online via Diia web portal or the corresponding application.